How can time and attendance automation help your company? |TruAttendance

Human resource automation tools can help small businesses create more efficiencies while saving time and money. In fact, according to a Harvard Business Review blog, more businesses have been driven to digital transformation in a post-COVID world. Additionally, more businesses are embracing remote work and flexible work arrangements hence the need for flexible technologies to help support and empower remote-work. HR functions such as leave management, shift scheduling and time tracking can be automated by using the right time and attendance software.

In a broad sense, automation of time tracking and attendance management of employees can help reduce costs that may arise from paying the wrong wages for hours not worked as a result of payroll fraud. This can also increase the productivity and streamline complementary HR functions such as time tracking, shift scheduling and leave management. Moreover, focus on automation will give your company a leg up as you rebuild your business in the aftermath of the pandemic.

What is time and attendance automation?

All too common, businesses employ manual time tracking and attendance management methods. These processes are repetitive and increase the burden of administrative work. The right software automates those processes allowing more time to employees and managers to focus on their key functions. The successful deployment of time and attendance management automation tools can lead to increased productivity and efficiencies while reducing manipulation of data that can lead to skewed payroll as a result of pay for hours not worked making the HR department a profit center for a company.

How can time and attendance automation help your company?

Time tracking and attendance automation gives flexibility for companies to initiate a two-way street of information allowing employees to access time sheet data and feedback on leave application while employers can be able to edit and publish employee shift schedules and share the same with employees. For instance, rather than having an employee applying for a day-off waiting for five days before approval or denial, this can be easily done with the automation of the whole process using an appropriate time and attendance tracking software accessed through an app allowing for employee self-service. The time managers would have spent approving individual paper leave applications can then be used in identifying efficiencies that contribute to a positive business outcome for the company.

Key features to look for in an automated time and attendance management software

The features and capabilities of an automated time and attendance management tool will be determined by your needs and how you want the tool to work for you. HR departments that are working on automation of their operations using time tracking and attendance management software can use it for record-keeping, time and attendance management, leave management and scheduling. When looking for a potential management tool to adopt, the robustness of the software, user-friendly interface, ability to integrate with existing systems. Also, the ability to support data analysis features such as graphs for visualization of the advanced live statistics.

Action report generation and the ability to copy or export comprehensive reports generated can also increase the viability of an automated tracking tool. When choosing the tool, you should be aware if it supports employee self-service and an advanced management dashboard.

Benefits of time and attendance management automation

Companies can be able to attain quantifiable gains by implementing automation best practices. Faster adoption of technology by companies due to the pandemic opens up more avenues to streamline processes and increase cost savings. Some examples of time and attendance automation and the impact it can have on your processes:

  • Accurate tracking of employee data
  • Reduced human error associated with employee data entry
  • Data analysis leads to better management decision making
  • Improved productivity from better time and schedule management
  • Reduced data manipulation on employee information

Time and attendance automation benefits

Time and attendance tracking processes that can benefit from automation should be evaluated on the value creation to the whole organization.  Comparing expected value between processes will help determine where there is urgent need for automation.

Time and attendance software make up the basis for a variety of HR processes, from managing shift schedules to leave management and clock in services. Managing these processes manually is time consuming and can open you up to errors. The number of hours worked, the compensation based on hours worked, leave application and compliance are the key elements that when optimized by technology lead to time and cost savings.

Time and attendance automation for small businesses

Time and attendance automation for small businesses where one person manages 20 to 30 employees in a mid-sized set up can benefit by alleviating burden of administrative work. The work required to record employee clock in attendance, apply for leave and maintain paper records can be automated o bring more transparency in the process. This allows small businesses to run professionally while growing without increasing the number of people doing administrative work.

There are many affordable options available for small businesses to utilize for automation. Companies should take the time to understand their needs and research on the available tools that can solve their specific automation needs. Businesses that are underpinned by technology are able to iterate much faster through leaning on the insights from the data that they hence the need for small businesses to take advantage of the same. With small businesses focusing on their core businesses, finding the right automation tool is crucial in your company growing profitably.

The next time and attendance automation frontier

As with the world being pushed to a digital-first era, automation tools keep evolving in tandem with organizational goals and needs. When implemented properly, time and attendance automation can deliver cost savings to small businesses increasing their runway and reducing chances of failure. As more business become reliant on technology, it becomes increasingly clear the need for small businesses to streamline their processes and get efficiency gains. If you believe your company could benefit from time and attendance automation, TruAttendance provides all the features and benefits to start enjoying cost savings and reduce data entry errors.


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