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History of how employee clock in and out at work
Employee clock-in history in run up to automation| TruAttendance

Employee clock-in is a standard workflow that employees undertake. As such, tracking employee’s time can be captured in various methods. For employers to comply with regulations, it is vital to record the time employees start their shift and when they finish their workdays. With that, employers can then be left with only reconciling the time worked with the employee pay.

Timekeeping continues to advance, becoming more accurate and affordable. Employee clock-in advances can allow employers easily and affordably track passage of time for productive hours of employees.

Time clock

The first mechanical device to track the time of employees can be attributed to William Legrand Bundy. He patented the mechanism and process that can be used in capturing clock-in and clock-out of employees in 1888. As such, Bundy simply called the machine a “time recorder”.

The function of the time clock did not change much until the personal computing era. Because of personal computing, innovation in employee clock-in and time capture greatly advanced.

Personal Computing

Personal computing brought enormous changes in employee clock-in and time tracking. Time clock underwent improvements and advances as physical punch cards gave way to digital technologies that have proliferated labour-intensive industries.

Digital technologies can be attributed in empowering HR professionals to easily and accurately track employees time data. With that, employees’ data can be easily imported into a separate payroll system. Because of this automation, HR managers can easily access employee time data and streamline attendance management with the other HR processes.

Mobile technology

Mobile computing can be said to have heralded the fourth industrial revolution. With wider adoption, it can continue to bring seismic effects to how businesses interact with technology. It is this backdrop that has brought about self-service employee clock-in and HR software. Employees no longer have to line up at a physical time clock when they can clock in and out of their workspaces through their mobile devices.

Ultimately, this is can present a more convenient and accurate tracking method for employee time data. This eliminates the need for paper-based time capture while also giving HR professionals more time to focus on strategy for their department to be a profit center for the business.

TruAttendance provides a self-service mobile technology accessed as a mobile application and a web-based management dashboard. With this software, HR professionals can easily manage a larger number of employees while the employer is protected against time theft by employees.  Also, geo-fencing can be used for precise location data with GPS capabilities in the software. This can ensure employees are at the right place and at the right time.

HR automation and how TruAttendance can improve productivity.
HR automation for solopreneurs | TruAttendance

HR automation can reduce the burden when the HR functions are handled by one person. Similarly, with the tasks involved being the same for HR headed by one person or a team hence the need for automation. These tasks may include maintaining attendance records, benefits management and time-off request approvals. Also, this can include communicating how human capital contributes to the business goals. As a result, employee management can have a big impact to the bottomline of the business.

HR can act as a knowledge centre for employees in a business. As such, employees can get answers on issues pertaining to their employment. This is tackled throughout their employment life cycle. The answers employees may look for include on the company job policies and procedures. Additionally, employees can ask on the procedure in communicating with senior management. HR is also where business owners look for help in fostering more productivity in the business.

Because of those functions, HR department with one person needs all the help it can get. With that in mind, automation can lighten the burden of administrative. Thus the efficiency of the HR processes are streamlined that one person can handle to manage.

HR department made up of one person can be overwhelmed if not well planned. This is as a result of having to tackle all the employees issues and concerns raised. The issues that HR may tackle include:

  • Processing payroll
  • Maintaining attendance records
  • Approving time-off requests
  • Creating and sharing work schedules
  • Employee disputes
  • New employee recruitment
  • New employee onboarding

These are just some of the functions in running HR. As such, it can be daunting to handle all the functions needed in running HR successfully. This can present an opportunity for a business to automate those repetitive HR functions. Going by this, the workload for the HR of one can be greatly creating time to handle more high value responsibilities.

Tips to handle the HR of one

There are some tips and tools that HR professionals can use to alleviate the workload. These tips can come in handy for solopreneurs handling all the HR tasks. They may include:

Understanding the business. Having knowledge on all the facets of the business can help solopreneurs and HR of one. This can ensure there is constant communication on areas that can be improved. Additionally, any disputes can be averted before they can have material impact to the business. Likewise, this can give HR a better standing in contributing to decisions that can move the needle.

Use of a handbook. Clear documentation on company policies and outlines key guidelines can improve efficiency. Ultimately, clear documentation can improve the new employee onboarding process. This is through availability of the right orientation and training materials, which can be accessed easily.

Mentorship and professional network. To stay abreast with the latest developments in regulations and the industry, a HR professional can tap into the available professional network. This may include becoming a member of the local chapter of the HR professionals league.

In addition, access to articles, tools and tips can help solopreneurs solve HR issues. These valuable sources of information can help in shortening the learning curve.

Technology and automation. HR automation and software are now mainstays in modern companies. With that in mind, solopreneurs can deploy HR software to alleviate the burden of administrative work. When using an automated attendance management software, employees can punch in and out of their workplaces. With a software like TruAttendance, employees can also access their shift schedules and send time-off requests through a self-service mobile app.

Solopreneurs and HR department of one can gain potential benefits from the use of HR automation systems, these may include:

  • Automatically sharing data on specific HR processes with the right stakeholders.
  • Improved backup of employees to ensure compliance with regulations during audits.
  • Reduced paperwork leads to cost savings with reduced printing costs on employee documents.
  • Streamlined and efficient HR processes ensuring seamless transition for HR professionals and employees in a business.

How TruAttendance can help?

TruAttendance is a HR solution that makes it easier for employees to clock in and out of work, access their schedules and apply for time-off. This is done through employee self-service technology. As such, this can be very applicable for solopreneurs and HR department of one. Employees use a mobile application that can be accessed through a smartphone. Also, employers get a front-row seat to their employee data through the dashboard with live statistics. With the robust system, you can flexibly scale your workforce for all your needs. Want to learn more? Check out TruAttendance.

The impact of implementing HRMS in a business.
What is an HRMS and its impact to businesses | TruAttendance

HRMS is an abbreviation for human resources management system. This system is designed to tackle common HR functions. This may include employee attendance management, recruitment and performance.

By implementing HRMS in a company, employees can perform specific tasks. In addition to automating repetitive HR tasks, HR professionals can have more time for their core business. HRMS systems can be customized to meet the needs of the business. This can be vital in streamlining HR processes. The following HR processes that can be automated by implementing of HRMS:

  • Maintaining employee attendance records
  • Supporting clock in/ out services
  • Employee scheduling
  • Leave management
  • Supporting employee self-service
  • Ability to support action report generation
  • Payroll management
  • Employee recruitment and onboarding

With the HRMS, a business can manage all the HR functions in a centralized place. With easy access to employee data, businesses can make decisions much quicker. Also, as with a centralized data hub, insight into the business is much easier for decision makers. As such, the decisions made can be backed by data.

Benefits of HRMS software to businesses

HRMS software applications can help businesses manage most facets of their HR functions. Moreover, they can help in implementing a centralized system to track an employee lifecycle in the business. This is a crucial function in a business. It can be a competitive advantage for a small business. As such, small businesses can have a better chance of complying with regulatory requirements from a central dashboard.

TruAttendance HR technology solutions for your business

Human resources departments have to juggle an increasing workload with the ability to remain productive. Also, integrating technology with human resource management has become a tenet for businesses. And with technology pervading every industry, worker adoption can be fast.

TruAttendance is a HR solution that makes it easier for employees to clock in and out of work, access their schedules and apply for time-off. This is done through employee self-service technology. Employees use a mobile application that can be accessed through a smartphone. Employers also get a front-row seat to their employee data through the dashboard with live statistics. With the robust system, you can flexibly scale your workforce for all your needs. The ability to integrate with other systems such as biometric attendance systems makes it adaptable for all businesses. Want to learn more? Check out TruAttendance.

How HR technology can be helpful
HR Technology benefits to Small Business|TruAttendance

HR technology can bring significant upside for your business. As a result of technological adoption, employee productivity also increases. With a linear correlation between technology and productivity, it can no longer be an option. With the latest HR technology trends, businesses can better manage their teams. On top of that, streamlined HR processes in a business can increase efficiency.

How does technology impact human resource management?

Business operations have been drastically changed and streamlined with the proliferation of technology. With that, human resource processes are crucial in a company. A well-oiled human resource function can dramatically accelerate the performance of a business. With human capital a vital component in a business, enhancing the performance of this function can have outsized gains for the business. As such, leveraging technology can increase the capabilities of a business to attract, motivate and retain productive employees. With the right tools in place, employee turnover can be greatly reduced while the productivity can increase linearly.

Implementation of the right human resource tools can have measurable gains. In addition, businesses can enjoy these gains by ensuring a streamlined and coordinated approach. This may involve coordination in implementation of a human resource tool. Moreover, managers and supervisors can be empowered to spend more of their time on revenue-generating activities with the right tools in place.

Types of HR technology

Human resources technology can be determined by the use cases of a business. A business may use a specific HR technology in line with their business operations. Below are the types of human resource technology businesses can implement:

Human resource information systems (HRIS) and human resource management systems (HRMS)

HRIS and HRMS can be used interchangeably to refer to technological systems used in HR functions. These functions can include employee information management, payroll and benefits. HRIS or HRMS describes the digital solutions and not any philosophy on management.

Human Capital Management (HCM)

Human capital management reflects the comprehensive management of human capital in a business. This refers to both the strategy and the technological components. This can be used to address the various HR-related activities. Proper implementation of HCM can help businesses introduce efficiency in their HR processes which can impact the productivity of employees.

HRMS or HCM systems may employ a variety of technologies. This can be done to accomplish the intended HR activities. These technologies may include artificial intelligence to better analyze data useful in HR decision making and self-entry technology giving employees data at their fingertips.

Human resource technologies can give HR professionals a better insight into their workforce. In turn, they can make more informed decisions and support the business goals.

Benefits of HR technology

Some of the benefits a business can accrue from using HR technology has been noted. This includes better performance by employees and reduced employee turnover. Here are other examples of benefits of human resource technology to businesses:

Improved insight and compliance

Businesses can easily comply with wage regulations and hours worked with better insight into their data. Because of regulations, businesses need to continually improve their compliance to ensure business continuity. Human errors in tracking hours worked can be time-consuming. To avoid the chance of data manipulation and errors, setting the right tools can be important.  Hence, the business can implement the right HR technology to effectively monitor their workforce. This ultimately ensures the business cannot be tripped by any compliance issues.

Better decision-making

HR technology can be very instrumental in strategic decision-making. Data gathered such as hours worked which influences the payroll budget can be crucial in the financial projection of a business. Thus, the right HR technology can play a major role in decision-making. Moreover, easy access to data such as the time and attendance data can help a business grow by making the right strategic decisions.

Reduced burden of administrative work for managers

Managers can free up more of their time by automation of HR processes. Repetitive HR processes such as leave management can be automated. Because of this, managers can have more time to focus on increasing the productivity of HR. This can ultimately lead to an efficient HR function which is a profit center for the business. Employee self-entry technology can allow for clock in services, scheduling and leave management through a single interface. Moreover, managers can gain better insight into the productivity of the business with more time in their hands.

The business case for investing in HR technology

Businesses have limited which they have to allocate well. Thus, investing in HR tools can be competing with other parts of the business for resources and attention. Hence, it is important for HR professionals to demonstrate the return on investment (ROI) for implementing digital tools. The problems faced by businesses may include human errors in attendance data. Also, manipulation of attendance records may be a considerable issue. However, these problems cannot be solved by increasing the human element. Because the problems may have significant impacts in the performance of the business, solving them can be high priority. With that in mind, implementing HR technology can have outsized gains for the business.

Consider the current and potential future costs of implementing a time tracking and attendance system. If a business has 20 employees and they each take 5 minutes in filling out a pen and paper attendance book to clock in and clock out. In a 5-day work week, that can mean 500 minutes spent on clock in and clock out.  Those extra eight hours that can be derived by automating the process can go into more productive activities. With the potential gains from implementing such a system, there is a measurable return on investment for a business.

TruAttendance HR technology solutions for your business

Human resources departments have to juggle an increasing workload with the ability to remain productive. Also, integrating technology with human resource management has become a tenet for businesses. And with technology pervading every industry, worker adoption can be fast.

TruAttendance is a HR solution that makes it easier for employees to clock in and out of work, access their schedules and apply for time-off. This is done through employee self-service technology. Employees use a mobile application that can be accessed through a smartphone. Employers also get a front-row seat to their employee data through the dashboard with live statistics. With the robust system, you can flexibly scale your workforce for all your needs. The ability to integrate with other systems such as biometric attendance systems makes it adaptable for all businesses. Want to learn more? Check out TruAttendance.

Biometric attendance system shortcomings
Biometric attendance management system shortcomings| TruAttendance

Biometric attendance management involves the use of hardware identification technology. Biometric attendance management systems differ from automated time-tracking solutions. The latter, can offer real-time access to data. This can be done through employee dashboards and flexible clock in services via smartphones. With biometric identification, most systems can employ fingerprint readers and other types of authentication. Biometric attendance management systems can have potential shortcomings:

Initial cost of acquisition

Biometric attendance systems can require businesses to buy expensive hardware. The hardware technology can be used for authentication of identity. As such, this can be a huge barrier of entry to small businesses. Additionally, small businesses with HR of one person can find such systems complex and complicated. In contrast, robust time and attendance software that incorporates geolocation can be more affordable. Also, time tracking software accessed as a mobile provide for more use cases for small businesses.

Flexibility and Scalability

Automated time and attendance systems can offer more flexibility. This can be achieved by offering a more flexible punch in solution. Compared to manual punch in and biometric systems, automated time tracking software accessed via a mobile application can scale easily without additional investment in hardware. This can greatly reduce the cost of attendance management. Moreover, such a solution allows a company to grow without increasing the number of HR staff. This can bode well for the scalability of the business with no geographical restrictions. A mobile solution can give workers in industries that may require using gloves. With no need for fingerprint scanning, workers in construction, healthcare and warehouses can use it seamlessly.

Reduced efficiency

Biometric attendance systems offer another layer of complexity to the processes in a company. Employee engagement due to less transparency can be experienced. A robust time and attendance software accessed as a mobile application can give employees more transparency. This can allow for trust to be reinforced in the workplace. Additionally, self-service tools remove the need for paperwork. With automation of attendance, leave management and shift schedules, they may offer a better alternative to biometric systems.

TruAttendance

The best in class and first of its kind time tracking software for small to mid-sized businesses, TruAttendance offers a comprehensive human capital solution. This allows small businesses to take advantage of attendance tracking, scheduling and leave management technology. It gives businesses a turnkey solution with no expensive hardware required.