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HR SOLUTION: Time and Attendance Management|TruAttendance

What is TruAttendance?

TruAttendance is a time and attendance software that can help entrepreneurs and business owners streamline their employee attendance, shift scheduling and management of leave requests. TruAttendance tools include a web-based advanced and intelligent management dashboard with live statistics that may be suitable for small teams and flexible enough for managing larger teams and a self-service employee mobile app ideal for employees to clock-in, apply for leave and also access their weekly schedules easily. TruAttendance can be able to manage employee time and attendance management workflows for companies in any industry, and can help those company automate their time and attendance processes.

TruAttendance is a modern attendance management solution. Complete with location geo-fencing capabilities, break-tracking and the ability for employees to clock out and provide context to the work place.

Can we automate attendance management in my industry?

Imagine this scenario: a field marketing lead has asked his field marketers to handout marketing stickers and notes at a certain mall, but because he is not on location he asks the team to send him pinned location from WhatsApp to confirm their location. Unbeknown to him, only half of the field marketing team has shown up, and they share their pinned location screenshots with those not in attendance. This not only reduces the productivity expected from this group but also a mild case of payroll fraud. Timesheet fraud which involves employees falsifying their timesheet submissions is one of the common types of payroll fraud faced by companies.

Why you should get a Time and Attendance Management system.

If you’re in charge of running a business, you may be tempted to cut costs by relying on spreadsheets and manual practices to track employee time and process payroll. However, doing so is likely to produce the opposite effect.

Multiple studies have shown that companies who process payroll manually have error rates from 0.5 – 2 percent.

A well-implemented time and attendance system saves an organization money, and the administrator from the headaches that come along with manual processes.

Beyond the cost-savings related to human error, here are other reasons to invest in an automated time and attendance solution:

Deter Time Theft 

There are many ways employees can steal time at work.

The practice of buddy punching, where one employee clocks in for another employee, is common among companies that use traditional time clocks. 

Then there are employees who take advantage by coming in late, leaving early, or taking extended breaks. While these minutes may seem insignificant, they add up over time. An automated time and attendance solution is your best defense against padded timesheets and inaccuracies.

Demonstrate Compliance

The labour laws of Kenya have made the ability to calculate and document hours worked by employees more critical than ever.

Employers are required to retain specific records containing timekeeping data, and payroll information. Cloud-based time and attendance solutions means that important records are readily available, should the employer be called upon to produce them.

Reduce Overtime Hours Worked 

Overtime is often a result of poor scheduling. Outdated and incorrect data can lead to poor utilization of employee time. With an automated time and attendance solution this can be prevented by setting alerts to identify when an employee is close to approaching overtime eligibility.

Eliminate Bias

Even managers with the best intentions can’t keep tabs on the comings and goings of the employees who report to them 100% of the time. Workers who consistently get to work on time and take the allotted time for lunch may resent those who take advantage yet fly under the radar without being caught. Automated timekeeping solutions ensure all employees are treated fairly when it comes to time worked.

Boost Employee Engagement 

Compensation is one of the key drivers of employee engagement so it’s important to get it right. Not only do time and attendance solutions increase the accuracy of your payroll, integrated solutions provide other benefits that boost engagement. Mobile solutions provide employees with the ease and convenience of clocking in from their smartphone or desktop. 

Still not convinced? If you need help determining what is best for your organization, get intouch with us to guide you through.

How to Apply for A Salary Advance Facility in Kenya

How do I apply for a salary advance?

Do you have an emergency that can be solved by getting access to a salary advance facility? You can get an early wage payment from the convenience of your phone. Through the myNGOVO standalone mobile app available on Google Playstore you can be able to apply for an advance payment straight to your MPESA instantly.

What Are the Requirements?

Namely:one must be an employee with a partner company with myNGOVO to enjoy interest-free advance payment. Furthermore, the ability to download the mobile application from Google Playstore and MPESA mobile wallet.

How does the early wage facility work?

You can be able to access early wage payments through the myNGOVO mobile app. This is for any employee whose employer has a partner relationship. This allows for employees to be able to access up-to 50% of their net salary. This is through our instant deposit mobile app. Because the reimbursement can be done by your employer hence you will never get any harassing messages from us.

Is the myNGOVO on-demand salary advance facility in Kenya a mobile loan?

No. myNGOVO advance facility is an extension of an employer’s commitment to employee well-being. With that, since it can be implemented as an employee benefit and with no interest charges, this is simply the ability to access your salary as you earn it through the platform.

How much of my salary can I access?

myNGOVO advance allows you to access up-to 50% of your net salary. This ensures there is never a scenario where an employee can go home with less than a third of their take-home salary.

How do I ask for salary advance payment?

myNGOVO advance is a revolutionary platform allowing you to access early wage payments through a mobile application. This ensures you never have to go to HR. Also, you don’t have to worry about writing letters asking for advance payment.

Access your salary advance conveniently with us

Call us today on 070504336

Employee time and attendance manager: TruAttendance

TruAttendance is an employee time and attendance management software solution with three modules. The modules are: leave management, clock-in/out and shift scheduling. The solution is localised for MSMEs in Kenya with a mobile app which can allow employees to clock in and out of work. Moreover, advanced management dashboard with live statistics can allow business owners to easily manage staff attendance, approve leave requests, export reports and streamlining workflows.

According to a National Economic Survey by Central Bank of Kenya, MSMEs constitute 98% of businesses. In turn, they create 30% of jobs annually and contributes to 3% of the GDP. Rapid changes in technology is listed as one of the hindrances to growth of SMEs by a Deloitte Kenya Economic Outlook 2016 report. Small businesses have small margins and with a solution that can help them minimize costs and improve their operations can make all the difference.

We believe that digitizing the way MSMEs manage their employee time and attendance can be another opportunity to expand our capabilities and to be a larger player in the MSME space. With our early wage access product, myNGOVO Advance, we can offer employees part of their earnings throughout the month. Thus, they use it for daily needs instead of paying exorbitant interest charges. TruAttendance fits perfectly into this mold giving us the opportunity to improve the productivity of employees while catering for their financial wellness.

This product has been developed to be as simple as possible even for those who are not tech-savvy but can also serve the needs for larger organizations with an integrated enterprise-grade access management solution eliminating redundancies and increasing productivity.

Thanks for your patronage. We would love to serve you in your productivity journey. Create an account and download the app. You can reach out to us and we promise to respond in 24 hours through sales@myngovo.co.ke.

digital mobile lenders
Are Digital Mobile Lenders the New Loan Sharks?

There are 14 million people blacklisted by Credit Reference Bureaus (CRBs) in Kenya according to the latest figures. This indicates a 45% jump between August 2020 and January 2021. This can been largely attributed to the proliferation of digital mobile lenders. A 2019 FinAccess report shows mobile bank loans and digital app loans with the second and the fourth highest default rate by loan type respectively. This has led to many people accusing digital app lenders of loan shark tendencies. They also deliberately lending to people who can’t afford to pay back due to the high interest rates. This is by use of alternative data such as MPESA transaction history. Also access to a borrower’s contacts can give them leverage in nudging borrowers to repay loans in default.

One of the reasons that reinforces the claim that digital mobile lenders operate a debt-trap business model is that they loan a lot of money to the unbanked and underbanked.  This can be shown in the significant growth in the number of borrowers who can access quick unsecured loans. This can be through their mobile phones easily with no previous credit repayment history. On the flipside, according to Internet World Stats (IWS), Kenya recorded the highest internet infiltration rate in Africa in the year 2020. According to IWS, 87.2% of the country’s population have been connected to the internet. This can present a huge market to provide the unbanked and underbanked with financial services through the internet.This can range from providing loans and financial literacy through the new pervasive medium, a demographic that had largely been neglected.

Digital lenders can be seen to be operating with opaque lending practices that does not foster transparency before lending to borrowers. This can be reflected in the punitive late payment fees that borrowers are saddled with. These fees end up crippling the financial health of a borrower. This can leave them in a negative-pay cycle, borrowing to repay loans due. Also, when pressed on this issue, they point out to their terms of service that every borrower must agree to before they access the financial services offered. From their assertion, it is the prerogative of the prospective borrower to assess the terms of the service before agreeing and then decrying when they are enforced.

Digital lenders posit that they don’t just loan to borrowers with debt distress. They invest in technology that utilizes alternative data. The data can be provided by the prospective borrower to paint a borrower’s ability to pay a loan. The limit can be determined by the credit scoring engines that heavily rely on data science and machine learning. This can enable digital mobile lenders to provide a service that was previously not available to the unbanked and underbanked.

Last year the Central Bank of Kenya (CBK) revoked the approval of digital lenders to share their data with CRBs. Also it exempted those borrowing less than Ksh 1,000. This can be seen as trying to tame the runaway defaulting. In addition, members of parliament cleared a Bill that seeks to regulate mobile loan rates. With that, it paves the way for a regulatory framework for digital mobile lenders. Moreover, a wider adoption of financial services by the population to take advantage of the fourth industrial revolution.